When you receive your RaceDay program, there will be no information contained in it at all. You will need to add details of your members before you will be able use any of the RaceDay features. To add a member, first select Member Details from the Members menu. You will then be presented with the Member Details Form. Click on the Add button and the form will clear ready to take some information on your first member.

The key to each members record is the Member ID which has to be in the format of a letter, followed by up to 4 numbers. For example, A1234. There is a separate field called Member Number, in case the formatting of your member numbers are different than the Member ID and you need them to appear on the race result sheet.

You will find that some results print out the member ID and others print out the member number. You will need to pick one that is suitable for your members.

When you type information into the Member Details Form, it is saved automatically. You do not need to save the data manually as you do with most other applications. You can also go out of the screen and return to it at a later date to edit or change the information as required.

On the Notes tab of the Member Details Form there is a Members check box. Mark it with an X for members and leave it blank for non members.

IMPORTANT - You must enter at least 3 members before you can start to add distances.

Should you ever need to delete a members details, you can do this by clicking in the button whilst on the Members record. Another screen will appear and ask you to confirm your decision. Click on the button to delete the member details shown on the member details form along with all the distances for that member (Any bird times for this member are not deleted). Click on the button to exit the screen if you don't want to delete the details. Note :- Clicking on the button deletes the member details permanently. It is advisable to wait until the end of a race season before deleting member details when the End of Season Close facility will delete all the bird times automatically.

When entering Pre Race Pools information, there is a checkbox to tick if the member has requested to be sent a printed copy of the race result sheet. This can be helpful for larger clubs that may not send a result to every member. There is a table named resultsheet.dbf that stores the members that have requested to be sent a race result sheet.

When closing the Pre Race Pools form, you are always asked if you would like to recalculate the number of birds in each pool. If you choose "Yes", then the resultsheet table has all members removed from it and is then repopulated with only the members from the current race. This table can either be imported into MS Excel directly or you can use the Export Members form to export the data in comma delimited format into the member.txt file.

Entering Quick Distances

Select "Quick Distances" from the Members Menu. Choose a liberation site from the list and click on "Create Distances". This will create a distance for every member from the selected liberation site. You will then be presented with a list to fill in the miles and yards for each member.

Once you have entered all of the miles and yards, close the window in the normal MS Windows fashion or by pressing the escape key. At this stage you can still change your mind by clicking on Cancel. To save the information that you have just entered - click on the "Update Distances" button.

Adding Individual Distances for your Members

From the Member Details Form, locate the member that you wish to add the distances for by using the navigation toolbar. Click on the button and you will be able to enter the racepoint and distance into the grid. The liberation sites that you have added will be made available in a list. Type in the miles and yards. You will need to do this one time only, for each of your members. You will never again have to enter a members distance unless you add a new racepoint to your race programme.

To delete a distance, click on the left hand side of each distance to be deleted and a black mark or dot will appear on the left hand side of the record. This record is now marked for deletion. If you change your mind, simply click in the same place to remove the mark. The distance will keep appearing until you run "Remove Deleted Records" from the Utilities Menu.

Photos

Clicking on the button on the Notes tab on the Member Details Form is where you can store pictures of a particular member. These pictures appear on the result sheet for the member who is the owner of the winning bird. After clicking on the button and opening the window from Edit on the pull down menu select Insert Object. Then choose the type of object that you wish to insert. ( Note this may depend on other software installed on your computer and your computers capabilities )